Case Studies

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APASL 2024 KyotoNEW
Date：
From 27th to 31th March, 2024
Organizer：
Department of Gastroenterology, Juntendo University, Japan
Meeting Format：
Hybrid format
Participants：
6,000 total participants (2,000 on-site) from 80 countries
Rooms：
Main Hall, Room A, Room D, Room E, Room B-1, Room B-2, Room C-1, Room C-2, Sakura, Swan, Room F, Room I, Room J, Room K, Annex Hall, New Hall, Event Hall
Key Points：
The largest Asian Society for Hepatology in the Asia-Pacific region, aiming to promote international exchange of advanced research in hepatology and to disseminate knowledge and skills in hepatology to other Asian countries.
3rd Regional Symposium on Myelodysplastic Syndromes
Date：
From 15th to 16th March, 2024
Organizer：
MDS Foundation, Inc.
Meeting Format：
On-site in person
Participants：
339 on-site participants from 19 countries
Rooms：
Annex Hall
Key Points：
International conference for discussions with medical experts with knowledge of myelodysplastic syndromes, MDS.The symposium offered an opportunity to enhance the latest science and advancements in myelodysplastic MDS, and a chance to bring the MDS community together to connect and collaborate.
Material Research Meeting 2023
Date：
From 11th to 16th December, 2023
Organizer：
The Materials Research Society of Japan
Meeting Format：
Hybrid format
Participants：
2,058 total participants (2,038 on-site) from 38 countries
Rooms：
Main Hall, Room A, Room B-1, Room B-2, Room C-1, Room C-2, Room D, Room E, Room F, Room G, Room H, Room I, Room J, Room K, Room 104, Room 157, Room 501, Room 509, Room 510, Room 554, Room 555, Sakura, Annex Hall
Key Points：
A cross-disciplinary international conference for high-level discussions on advanced materials research. Many researchers and students from all over the world attended the conference, where lively discussions took place.
International Gas Turbine Congress 2023 Kyoto (IGTC2023 Kyoto)
Date：
From 26th to 30th November, 2023
Organizer：
Gas Turbine Society of Japan
Meeting Format：
On-site in person
Participants：
492 on-site participants from 24 countries
Rooms：
Annex Hall, Room C-1, Room C-2, Room E, Room F, Room G, Room H, Sakura, Swan
Key Points：
An international conference to disseminate the latest technologies and research results related to gas turbines, propulsion systems, and energy systems. It attracted many participants from overseas.
The 39th Annual Meeting of the Japanese Society for Neuroendovascular Therapy
Date：
From 23rd to 25th November, 2023
Organizer：
Department of Neurosurgery, Kinki University School of Medicine
Meeting Format：
On-site in person
Participants：
3,200 on-site participants from 3 countries
Rooms：
Entire building
Key Points：
An academic meeting for the presentation of academic research in neuroendovascular therapy and related fields. This year it was held on site only without webcasting, and attracted a large number of participants and active discussions.
The 14th Earth Hall of Fame KYOTO Commendation Ceremony & The Earth Forum Kyoto
Date：
From November 18th, 2023
Organizer：
The Earth Hall of Fame KYOTO/ The Earth Forum KYOTO
Meeting Format：
On-site in person
Participants：
400 on-site participants
Rooms：
Room A
Key Points：
Hall of Fame Inductee Gilles Clément and Keiko Nakamura, commemorative lectures, a talk session with Keiko Nakamura and high school students, and a panel discussion.
The 2023 Kyoto Prize
Date：
From 10th to 11th November, 2023
Organizer：
INAMORI FOUNDATION
Meeting Format：
On-site in person
Participants：
1,330 on-site participants from 28 countries
Rooms：
Main Hall, Room B-1, Sakura
Key Points：
The Kyoto Prize is an international award given to individuals who have made significant contributions in the fields of science and technology, as well as arts and philosophy. It was held for the first time in four years after the COVID-19 pandemic.
Art Collaboration Kyoto 2023NEW
Date：
From 28th to 30th October, 2023
Organizer：
Art Collaboration Kyoto
Meeting Format：
On-site in person
Participants：
20,400 in-person (including satellite venues within the city)
Rooms：
Event Hall, New Hall
Key Points：
One of the largest international art fairs in Japan with a total of 64 galleries from Japan and abroad, the Event Hall was used for exhibitions, and New Hall for exhibition space, talk sessions, and children's workshops.
Internet Governance Forum 2023
Date：
From 8th to 12th October, 2023
Organizer：
United Nations / Ministry of Internal Affairs and Communications
Meeting Format：
Hybrid format
Participants：
6,300 on-site participants from 178 countries 3,000 online participants
Rooms：
Entire building
Key Points：
One of the most important conferences in the field of internet policy
APNIC 56
Date：
From 7th to 14th September, 2023
Organizer：
Asia Pacific Network Information Centre
Meeting Format：
Hybrid format
Participants：
518 on-site participants and 111 online participants from 47 countries
Rooms：
Annex Hall, Sakura, Swan, Room 509, Room 510, Room 554, Room 555
Key Points：
An international conference internet technology in the Asia Pacific region, returning to Japan for the first time in 8 years
Global Summit 2023
Date：
From 6th to 8th May, 2023
Organizer：
Consumer Goods Forum
Meeting Format：
On-site in person
Participants：
950 on-site participants from 33 countries
Rooms：
Entire building
Key Points：
The Consumer Goods Forum (CGF) is the only global organization that encompasses retailers and retailers of consumer goods, with over 400 member companies from 70 countries. The Global Summit is CGF’s most important event, exclusively for member CEOs and C-level executives.
The 22nd International Conference on Solid-State Sensors, Actuators and Microsystems
Date：
From 25th to 29th June, 2023
Organizer：
The Institute of Electrical Engineers of Japan
Meeting Format：
On-site in person
Participants：
1,000 on-site participants from 30 countries
Rooms：
Room A, Room B-1, Room C-1, Room C-2, Room E, Swan, New Hall, Event Hall
Key Points：
The largest international conference in the field of microsystems, with more than 1,000 participants. Held every two years, this year’s conference is the first time back in Japan in 24 years.
The 11th Congress of the Asian Society for Child and Adolescent Psychiatry and Allied Professions
Date：
From 25th to 28th May, 2023
Organizer：
The Japanese Society for Child and Adolescent Psychiatry
Meeting Format：
On-site in person
Participants：
559 on-site participants from 16 countries
Rooms：
Room A, Room B-1, Room B-2, Room C-1, Room C-2, Room K, Sakura
Key Points：
Held for the second time in Japan, after four years of postponement due to COVID-19
The 30th International Conference on Nuclear Engineering (ICONE30）
International Conference on Power Engineering–2023 (ICOPE-2023)
Date：
From 21st to 25th May, 2023
Organizer：
ICONE30: The Japan Society of Mechanical Engineers, American Society of Mechanical Engineers and Chinese Nuclear Society ICOPE-2023: The Japan Society of Mechanical Engineers / Co-organizers: American Society of Mechanical, Chinese Society of Power Engineering
Meeting Format：
On-site in person
Participants：
1,100 on-site participants from 26 countries
Rooms：
Main Hall, Room A, Room B-1, Room B-2, Room C-1, Room C-2, Room D, Room E, Room F, Room G, Room H, Room I, Room J, Room K, Room 157, Room 501, Room 509, Room 510, Room 554, Room 555, Swan, New Hall
Key Points：
A premier global conference was held with contributions from many experts from business, government, academia, and technical organizations
The 69th Spring Hoshoan Tea Ceremony
Date：
30th April, 2023
Organizer：
Kyoto International Conference Center
Meeting Format：
On-site in person
Participants：
300 on-site participants
Rooms：
Hoshoan, Room 157
Key Points：
High attendance for the first event in 3 years, with participants enjoying tea and sweets in a friendly environment while still taking measures for infection control.
Protostars and Planets VII
Date：
From 10th to 15th April, 2023
Organizer：
Protostars and Planets Ⅶ
Meeting Format：
On-site in person
Participants：
788 on-site participants from 28 countries
Rooms：
Event Hall, New Hall, Swan
Key Points：
The first edition in Asia for an international conference researching the formation of stars and planets that takes place every few years.
The 100th Anniversary Annual Meeting of The Physiological Society of Japan
Date：
From 14th to 16th March, 2023
Organizer：
The Physiological Society of Japan
Meeting Format：
Hybrid format
Participants：
2,500 total participants (300 on-site) from 20 countries
Rooms：
Main Hall, Room B-1, Room B-2, Room C-1, Room C-2, Room 510, Room 509, Room 501, Room 554, Room 555, Event Hall
Key Points：
High school students participating in the poster sessions and a dialogue between Nobel Prize laureates Shinya Yamanaka and Svante Pääbo for the commemorative 100th anniversary meeting.
TEDxKyoto 2023 -Together-
Date：
From 12th March, 2023
Organizer：
TEDxKyoto
Meeting Format：
On-site in person
Participants：
620 on-site participants from 5 countries
Rooms：
Room A, Sakura
Key Points：
Presentation was held on the theme of "Together" for the first time in four years.
The 50th Annual Meeting of the Japanese Society of Intensive Care Medicine
Date：
From 2nd to 4th March, 2023
Organizer：
Emergency and Critical Care Medicine, Hiroshima University
Meeting Format：
On-site in person
Participants：
6,500 on-site participants from 4 countries
Rooms：
Entire building
Key Points：
A variety of events, including the exhibition of a ECMO car and a solo exhibition of illustrations by Tatsuya Kobayashi, and a high turnout for the first fully in-person event in 4 years that exceeded pre-registration numbers
The XX CIGR World Congress 2022
Date：
From 5th to 8th December, 2022
Organizer：
Japan Association of International Commission of Agricultural and Biosystems Engineering Meeting Format: Hybrid format
Meeting Format：
Hybrid format
Participants：
484 total participants (131 on-site) from 52 countries
Rooms：
Room A, Room B-2, Room C-2, Room D, Room E, Room F, Room G, Room H, Sakura, Annex Hall
Key Points：
Poster sessions took place in the main lobby, a high-traffic area, which led to lively discussions.